Submission Guidelines

1. Author responsibilities

We aim to ensure a respectful and professional experience throughout the review and publication process. As an author, you also have certain responsibilities. We expect you to:

  • Respond promptly to any questions or requests during the publication process.
  • Take full responsibility for your work, including addressing any concerns related to research integrity.
  • Keep all communication with the journal editor confidential until a final editorial decision is made.
  • Follow our authorship ethics, which include:
    • Listing all individuals who made a significant and meaningful contribution to the manuscript. Others involved should be acknowledged separately.
    • Not including anyone who did not contribute or who has opted out of being associated with the research.
    • In line with COPE's statement on AI tools, Large Language Models cannot be credited as authors, as they lack the ability to independently conceptualize research and cannot be held accountable for the work's integrity. Authors must clearly describe any content generated or modified using AI, cite the tool's name and version, and reference any sources used by the AI. Basic tools used for spelling or grammar correction are exempt from this rule. We reserve the right to assess the appropriateness of AI usage.
  • If your research involves human participants, you must determine whether ethical approval is required and include relevant details in your submission. For more information, refer to the section on informed consent.

2. AI Tools Usage

We emphasize responsible and ethical use of AI in the publishing process. Authors and reviewers are expected to uphold the accuracy and integrity of their work.

Key principles include:

  • Transparency and accountability are essential when using AI technologies.
  • AI tools should support, not replace, human involvement in writing, reviewing, and publishing.
  • Generating original content (e.g., writing or drafting parts of a manuscript) using generative AI is not allowed.
  • Editing or refining existing original work using generative AI—for example, improving grammar, clarity, or structure—is permitted, provided it aligns with our ethical standards.

For detailed guidance and examples of acceptable AI use, please refer to AI Usage Policy.

3. Commitment to Research and Publishing Ethics

We are dedicated to maintaining high ethical standards in everything we publish. To support this, our editors and staff follow the guidance provided by the Committee on Publication Ethics (COPE), including its detailed guidelines and flowcharts.

We've also developed our own research and publishing ethics policies, which we strongly encourage you to review. These resources can help you avoid common ethical issues during the publication process.

Here are some key points to keep in mind:

  • Originality: Your manuscript must be original and not previously published in the same or a similar form. If any significant portion of your work has been published before, you must disclose this to the editor when submitting.
  • Exclusivity: Your submission must not be under review elsewhere or submitted to another publication simultaneously.
  • Conflict of Interest: Any potential conflicts must be declared at the time of submission so the editor can assess how to proceed.
  • Copyright Assurance: By submitting your manuscript, you confirm that it does not violate any existing copyright.

To help verify originality, editors will use Turnitin Similarity Check, which compares your submission against a database of over 49 million scholarly works from 800 publishers.

4. Open Access, Copyright, and APCs

The journal operates under an Open Access model, ensuring that all published content is freely accessible to readers worldwide without subscription barriers. Authors retain full copyright of their work while granting the journal the right of first publication. Upon publication, authors are permitted to make the accepted manuscript (the version approved for publication) openly available in accordance with our policy.

All articles are published under a Creative Commons CC BY-NC-SA 4.0 license, which clearly defines how readers may share, adapt, and reuse the work, provided appropriate credit is given to the original author(s) and source.

To support the dissemination of high-quality research during the journal’s development phase, we currently waive all Article Processing Charges (APCs) for accepted manuscripts for a period of 2-3 years following the journal’s launch. This policy will be reviewed and updated upon the conclusion of this initial period, and any changes will be communicated transparently to authors.

5. Permission Requirements for Third-Party Material

Before submitting your article, you must obtain written permission to use any content created by someone else. Please note that we cannot proceed with publication if any permissions are still pending.

The required rights include:

  • Non-exclusive permission to reproduce the material within your article or book chapter.
  • Rights for both print and digital formats.
  • Worldwide rights for English-language use.
  • Permission to use the material for the full duration of the publication's life, with no time-based restrictions (e.g., one-year licenses are not acceptable).

To avoid delays, please ensure all requirements are met before submitting your manuscript.

6. Manuscript Requirements

Before submitting your manuscript, please carefully review the following instructions. Additional writing tips are available in the Write Your Manuscript page.

File Format

Submit your manuscript as a Microsoft Word document. Other file types are not accepted.

The manuscript file should be prepared using the official Manuscript Template.

Length

Manuscripts should be 5,000 - 8,000 words in length, encompassing the Abstract and Main sections (e.g., Introduction, Methods, Result and Discussion, and Conclusion).  This word count excludes any disclosure statements (e.g., acknowledgments, funding information, conflict of interest declarations, etc.), references and appendices.

Article Type

Choose the most appropriate category for your submission:

  • Research Paper: Reports original research, including model development, surveys, empirical studies, or practical applications.
  • Technical Paper: Evaluates technical systems, products, or services.
  • Conceptual Paper: Discusses theories or philosophical perspectives.
  • Case Study: Describes real-world interventions or experiences, including legal or hypothetical teaching cases.
  • Literature Review: Critiques or summarizes existing literature in a specific field.

Title

Provide a clear and concise title for your article.

Author Information

All contributing authors must be listed in the submission portal in the desired publication order. Each author must have an individual account, which will be used to collect:

  • Institutional email address (preferred)
  • Full name (including any middle names or initials to be published)
  • Affiliation at the time the research was conducted

Ensure that all individuals who made significant contributions are included as authors. Others who supported the work but did not contribute directly should be acknowledged separately. Do not list individuals who did not participate or who do not wish to be associated with the research. Refer to the Research and Publishing Ethics for more details on authorship.

Abstract

Include a single-paragraph abstract of 250 to 300 words. Refer to the Write Your Manuscript page for guidance.

Keywords

Provide 4 to 6 relevant keywords that reflect the main topics of your paper. The editorial team may adjust these for consistency and improved discoverability.

Main Content Structure

Use the IMRaD format: Introduction, Methods, Results and Discussion, and Conclusion. Subheadings may be added as needed. See the Write Your Manuscript page for detailed guidance.

Notes and Endnotes

Notes or endnotes should only be used if absolutely necessary. They should be identified in the text by consecutive numbers enclosed in square brackets. These numbers should then be listed, and explained, at the end of the article.

Figures

Place figures close to where they are first mentioned in the text. Ensure:

  • High resolution and readability both on-screen and in print
  • Concise captions below each figure explaining its content
  • Figures from Word, PowerPoint, or Excel should be embedded or submitted in native format
  • Figures from other software should be exported in high-quality formats (e.g., TIFF, EPS, JPEG, PNG)
  • Font size within figures should be legible (typically 8–10 pt)
  • Include proper credit or attribution in captions if applicable

Tables

  • Use Word's table tools (do not insert as images)
  • Place a descriptive caption above each table
  • Refer to tables as "Table X" in the text, where "X" is table number
  • Place the table near its first mention in the text
  • Keep formatting simple; avoid excessive lines or shading
  • Use footnotes for superscripts or symbols

Acknowledgments

Recognize individuals who contributed to the work but do not meet authorship criteria (e.g., technical help, data collection, feedback). Only include names, not roles or affiliations unless essential. Ensure all acknowledged individuals have consented. Do not list funding sources here—use the designated "Funding" section.

Conflict of Interest

Provide a brief statement that the author(s) are free from any Conflict of Interest.

Funding

  • All manuscripts must include a statement regarding funding under placed immediately before the References section.
  • If the research received specific financial support, declare it using the format: "The author(s) disclosed receipt of the following financial support for the research, authorship, and/or publication of this article: This work was supported by the [Name of Funding Agency Council] [grant number: XXXX]; and [Name of Other Funding Agency] [grant number: YYYY]."
  • If no specific funding was received for the research, authorship, and/or publication, the statement should be written as: "The author(s) received no financial support for the research, authorship, and/or publication of this article."

References

All references in your manuscript must be formatted using one of the IEEE reference styles. We've provided a detailed guide below. Please ensure you check all your citations for completeness, accuracy and consistency.

a. In-Text Citation

You are not required to cite references within the body of the text unless necessary. When citations are included, they should be placed on the same line, enclosed in square brackets, and positioned inside punctuation marks.

Examples:

  • as demonstrated by Brown [4], [5];
  • as previously noted [2], [4], [5], [6], [7], [9];
  • Smith [4] and Brown and Jones [5];
  • Wood et al. [7]

Formatting Reference Ranges: Do not use en dashes to indicate ranges. Instead, list each reference individually.

  • Instead of "[1]–[4]", use "[1], [2], [3], [4]".

Using "et al.": When citing a source with three or more authors, use "et al." after the first author's name.

  • Example: Adam et al. [4]

Please review your citations carefully to ensure they are complete, accurate, and consistent.

b. Reference List Format

Book

Format:
J. K. Author, "Title of chapter in the book," in Title of Published Book, xth ed. City of Publisher, (only U.S. State), Country: Abbrev. of Publisher, year, ch. x, sec. x, pp. xxx–xxx.

Examples:

  • B. Klaus and P. Horn, Robot Vision. Cambridge, MA, USA: MIT Press, 1986.
  • L. Stein, "Random patterns," in Computers and You, J. S. Brake, Ed., New York, NY, USA: Wiley, 1994, pp.55–70.
  • R. L. Myer, "Parametric oscillators and nonlinear materials," in Nonlinear Optics, vol. 4, P. G. Harper and B. S. Wherret, Eds., San Francisco, CA, USA: Academic, 1977, pp. 47–160.

Book with Chapter

Format:
J. K. Author, "Title of chapter in the book," in Title of Published Book, X. Editor, Ed., City of Publisher, State (only U.S.), Country: Abbrev. of Publisher, year, ch. x, sec. x, pp. xxx–xxx.

Examples:

  • T. Ogura, "Electronic government and surveillance-oriented society," in Theorizing Surveillance: The Panopticon and Beyond. Cullompton, U.K.: Willan, 2006, ch. 13, pp. 270–295.
  • L. Li, J. Yang, and C. Li, "Super-resolution restoration and image reconstruction for passive millimeter wave imaging," in Image Restoration—Recent Advances and Applications, A. Histace, Ed., Rijeka, Croatia: InTech, 2012, pp. 25–45.

Journals

Format:
J. K. Author, "Name of paper," Abbrev. Title of Periodical, vol. x, no. x, pp. xxx–xxx, Abbrev. month, year, doi: xxx.

Example:

  • M. M. Chiampi and L. L. Zilberti, "Induction of electric field in human bodies moving near MRI: An efficient BEM computational procedure," IEEE Trans. Biomed. Eng., vol. 58, no. 10, pp. 2787–2793, Oct. 2011, doi: 10.1109/TBME.2011.2158315.

Journal (Accessed Online)

Format:
J. K. Author, "Name of paper," Abbrev. Title of Periodical, vol. x, no. x, pp. xxx–xxx, Abbrev. Month, year. Accessed: Month, Day, Year, doi: 10.1109.XXX.123456. [Online]. Available: site/path/file

Examples:

  • W. P. Risk, G. S. Kino, and H. J. Shaw, "Fiber-optic frequency shifter using a surface acoustic wave incident at an oblique angle," Opt. Lett., vol. 11, no. 2, pp. 115–117, Feb. 1986. [Online]. Available: http://ol.osa.org/abstract.cfm?URI=ol-11-2-115
  • P. Kopyt et al., "Electric properties of graphene-based conductive layers from DC up to terahertz range," IEEE THz Sci. Technol., to be published, doi: 10.1109/TTHZ.2016.2544142.

Published Conference Proceedings

Format:
J. K. Author, "Title of paper," in Abbreviated Name of Conf., (location of conference is optional), year, pp. xxx–xxx, doi: xxx.

Examples:

  • G. Veruggio, "The EURON roboethics roadmap," in Proc. Humanoids '06: 6th IEEE-RAS Int. Conf. Humanoid Robots, 2006, pp. 612–617, doi: 10.1109/ICHR.2006.321337.
  • J. Zhao, G. Sun, G. H. Loh, and Y. Xie, "Energy-efficient GPU design with reconfigurable in-package graphics memory," in Proc. ACM/IEEE Int. Symp. Low Power Electron. Design (ISLPED), Jul. 2012, pp. 403–408, doi: 10.1145/2333660.2333752.

Conference Paper Online

Format:
J. K. Author. (Date). Title. Presented at Abbreviated Conf. title. [Type of Medium]. Available: site/path/file

Examples:

  • Process Software Corp., Framingham, MA, USA. Intranets: Internet technologies deployed behind the firewall for corporate productivity. Presented at INET'96 Annu. Meeting. [Online]. Available: http://www.process.com/Intranets/wp2.htp
  • V. Chandrasekaran, S. Sanghavi, P. A. Parrilo, and A. S. Willsky. (2009). Sparse and low-rank matrix decompositions. Presented at IFAC 2009. [Online]. Available: http://www.sciencedirect.com/science/article/pii/S1474667016388632

Handbooks

Format:
Name of Manual/Handbook, x ed., Abbrev. Name of Co., City of Co., Abbrev. State, year, pp. xxx-xxx.

Examples:

  • Transmission Systems for Communications, 3rd ed., Western Electric Co., Winston-Salem, NC, USA,1985, pp. 44–60.
  • Motorola Semiconductor Data Manual, Motorola Semiconductor Products Inc., Phoenix, AZ, USA,1989.

Patent

Format:
Name of the invention, by inventor's name. (year, month day). Patent Number [Type of medium]. Available: site/path/file

Examples:

  • Musical toothbrush with adjustable neck and mirror, by L. M. R. Brooks. (1992, May 19). Patent D 326 189 [Online]. Available: NEXIS Library: LEXPAT File: DESIGN
  • Screwless clip mounted computer drive, by D. Williams. (2005, Apr. 26). U.S. Patent 6,885,550 [Online]. Available: http://patft.uspto.gov/netacgi/6,885,550.

Dataset

Format:
Author, Date, Year. "Title of Dataset," distributed by Publisher/Distributor, http://url.com (or if DOI is used, end with a period)

Example:

  • S. Ansolabehere, M. Palmer, and A. Lee, January 20, 2014, "Precinct-Level Election Data. V1," distributed by Harvard Election Data Archive, http://hdl.handle.net/1902.1/21919 UNF:5:5C9UfGjdLy2ONVPtgr45qA==

Online Video (e.g., YouTube)

Format:
Video Owner/Creator, Location (if available). Title of Video: In Initial Caps. (Release date). Accessed: Month Day, Year. [Online Video]. Available: http://URL.onlinevideo.org

Examples:

  • Fazi Mosque, U.K. An Occasionally Accurate History of Australia: Part I. (Oct. 23, 2006). Accessed: Oct. 6, 2010. [Online Video]. Available: http://www.youtube.com/watch?v=IJjNsCVHc34
  • Doane Academy, Burlington, NJ, USA. Second Grade Bossy R. (Feb. 28, 2013). Accessed: Jun. 3, 2018. [Online Video]. Available: https://www.youtube.com/watch?v=PUKHo1Y-BcM

Report

Format:
J. K. Author, "Title of report," Company, City, State, Country, Rep. no., (optional: vol./issue), Date. Accessed: Date. [Online]. Available: site/path/file

Examples:

  • R. J. Hijmans and J. van Etten, "Raster: Geographic analysis and modeling with raster data," R Package Version 2.0-12, Jan. 12, 2012. [Online]. Available: http://CRAN.R-project.org/package=raster
  • F. Zhao, "Smartphone solutions white paper," Shenzhen, China, Huawei, White Paper, 2012. [Online]. Available: http://www.huawei.com/ilink/en/download/HW_193034

Software

Format:
J. K. Author. Title of Software. Date Repository or Archive. (version or year). Publisher Name. Accessed: Date (when applicable). [Type of Medium]. Global Persistent Identifier. Available: site/path/file

Examples:

  • Antenna Products. (2011). Antcom. Accessed: January 11, 2019. [Online]. Available: https://www.antcom.com/products
  • D. W. Arning et al. Mixed Mode–Mixed Level Circuit Simulator. (2011). Ngspice. Accessed: Jan. 11, 2019. [Online]. Available: http://ngspice.sourceforge.net
  • MSDN Library Visual Studio 6.0. (2001). Microsoft.

Thesis and Dissertations

Format:
• J. K. Author, "Title of dissertation," Ph.D. dissertation, Abbrev. Dept., Abbrev. Univ., City of Univ., Abbrev. State, Country, year. [Online]. Available: http://www.url.com
• J. K. Author, "Title of thesis," Ph.D. thesis, Abbrev. Dept., Abbrev. Univ., City of Univ., Abbrev. State, Country, year. [Online]. Available: http://www.url.com

Examples:

  • F. Jensen, "Electromagnetic near-field far-field correlations," Ph.D. dissertation, Dept. Elect. Eng., Tech. Univ. Denmark, Lyngby, Denmark, 1970. [Online]. Available: www.tud.ed/jensen/diss
  • H. Bordaouin, "Unmanned aerial vehicles in flight simulations,"Ph.D. thesis, Dept. Aerospace Eng., Rutgers Univ., New Brunswick, NJ, USA, 2021. [Online]. Available: https://its.not-a-real-thesis.pdf

Government Document

Format:
Legislative body. Number of Congress, Session. (year, month day). Number of bill or resolution, Title. [Type of medium]. Available: site/path/file

Example:

  • U.S. House. 102nd Congress, 1st Session. (1991, Jan. 11). H. Con. Res. 1, Sense of the Congress on Approval of Military Action. [Online]. Available: LEXIS Library: GENFED File: BILLS

Websites

Format:
First Name Initial(s) Last Name. "Page Title." Website Title. Date Accessed. [Online]. Available: Web Address.

Example:

  • J. Smith. "Obama inaugurated as President." CNN.com. Accessed: Feb. 1, 2009. [Online.] Available: http://www.cnn.com/POLITICS/01/21/obama_inaugurated/ index.html

Author(s) biography

  • A brief biographical statement for each author should be provided at the end of the manuscript.
  • The biographical statement should include the author's full name.
  • It is also appropriate to briefly discuss personal history relevant to their academic/professional career, current academic program and/or field placement, and primary research interests.
  • The biographical statement for each named author may not exceed 75 words.

7. Final Checklist Before Submission

Before submitting your manuscript, ensure it is complete, grammatically sound, and free from spelling or typographical mistakes. Additionally, consider the following important points:

  • Review the journal's aims and scope to confirm your manuscript aligns with its focus. If it doesn't, the editor may reject it without sending it for peer review.
  • Ensure compliance with research and publishing ethics as outlined in the journal's guidelines.
  • Follow all formatting instructions provided in the author guidelines.
  • Maintain anonymity for peer review by removing any content that could reveal your identity. Here are some tips:
    • When referencing your own work, use neutral phrasing like "previous research has shown" instead of "our previous research has shown."
    • Do not include unpublished personal work in the reference list.
  • Double-check that no author names appear anywhere in the manuscript, including within figures or figure captions.

8. How to Submit Your Manuscript

All submissions must be made by the corresponding author using the journal's official editorial system. Manuscripts must be uploaded directly through the journal's submission portal—submissions via email, third-party services, agents, or external websites are not accepted.

Authors should submit their work personally and not through intermediaries acting on their behalf.

If you're submitting to this journal for the first time, please select Register on the journal's homepage.

When you return to log in, you'll need to enter your username, which is the email address you used during registration.

During the submission process, be sure to include your ORCiD ID. This will be linked to your published article and connected to the ORCiD registry, making it easier for others to associate your work with your professional profile.